Buying Admin Assistant

Buyers Admin Assistant Birmingham We are seeking a detail-oriented and proactive Buyers Admin Assistant to join a dynamic team. You will be responsible for providing administration support to the Buying team and ensuring that all aspects of the buying process are running smoothly and efficiently. This role is ideal for individuals who possess strong organisational skills and have a keen eye for detail. Duties Order Management • Use of internal software to Input and update weekly purchase orders. • Action any order amendments under direction of the B&M team. Critical Path Management • Managing critical path information with the suppliers (sending template and chasing updated information). • Using Critical path to ensure timely delivery of stock into the Warehouse, highlighting any possible risks and reasons for delays to the B&M team on outstanding samples/approvals. • Managing approval process, chasing suppliers for Buying samples/Outstanding approvals/fit samples, filing accordingly. Trading Information • Preparing weekly and seasonal analysis (Traffic light documents). • Ensuring preparation for Trade Meeting. • Creating and updating ‘New in’ competitive analysis. • Creating and updating Benchmarking information. • Creating and updating departmental trend and product research. • Monthly comp shop/store visits with report. Sample Management • Creating and chasing sample tracker from all suppliers. • Processing samples received (fits, development, shoots/meetings). • Labelling, logging organizing and filing samples including press and bought. • Collating and preparing meeting samples. • Preparing samples for fit meetings and recording fit notes. Administrative Support • Receiving, sending and logging in/out post accordingly. • Dealing with telephone, email queries. • Dealing with department queries, both internally and externally. • Supplier/Meetings minute taking and distributions. Key experience, skills and abilities; • Strong understanding of fashion trends and knowledge of the high street. • Excellent communication and team working skills with the ability to adapt. • Able to work under pressure to meet strict deadlines. • Good attention to detail and strong organizational skills. • Excellent working knowledge of Excel, word and Outlook.

Garment Technologist - Ladieswear Birmingham My client offers timeless clothing that appeals to women of all ages. They pride ourselves on quality and style, ensuring our customers find the perfect outfit for any occasion. They are seeking a Garment Technologist to join team, you will play a crucial part in upholding the commitment to quality and innovation in ladies' fashion. Key Responsibilities: • Take full responsibility for fit, technical standards, and quality expectations for assigned product categories, from first fit through to production. • Lead and participate in weekly fit sessions alongside the Buying team, offering technical advice and recommending fit improvements. • Measure, evaluate, and prepare fit samples; finalise specifications including grading using electronic tools. • Clearly instruct suppliers on garment fit, construction, and quality expectations. Ensure all specs and quality standards are understood and maintained. • Maintain a consistent fit aligned with the customer expectations. Conduct detailed quality assessments and identify areas for improvement. • Raise and manage all specification sheets and ensure they align with critical path timelines. • Review and interpret test reports, conduct risk assessments, and approve wash care instructions. • Work closely with the Buying team to seal styles on time. Monitor and chase all stages of the critical path to prevent delays. • Assist with stock buy processing, manage sample storage areas, and support warehouse operations as needed. • Oversee and maintain sample storage areas including reference sections, production samples, photoshoot samples, shipment samples, and stock buys—ensuring timely stock rotation. Required Skills & Experience: • Strong understanding of garment construction, patterns, and grading. • High attention to detail with a strong eye for fit and quality. • Excellent communication skills to liaise effectively with internal teams and suppliers. • Ability to manage multiple priorities within critical deadlines. • Proficiency with electronic workbooks and technical specification documentation.

Production Merchandiser Birmingham Our client is one of the UKs largest wholesale distributors of motorcycle and cycle clothing and accessories. The Production Merchandiser manages the critical path for production, collaborating with the Product Development team, purchasing department, and suppliers to ensure on-time and cost-effective order fulfilment from placement to shipment. This role utilises reporting skills and IT systems to generate reports for stakeholders across the business. Key Responsibilities: Obtain and manage product prices and price negotiations from Suppliers and work with the Product Development team to achieve required margins without compromising quality standards Forecast season volumes determined by the supplier’s capacity and capability (capacity management) whilst within the SLAs and target delivery windows and have communicated this to suppliers and the leadership team Raise and issue purchase orders with suppliers Plan the capacity of orders placed, managing production efficient quantities across supply base, including fabric and trim bookings with suppliers and follow up as necessary to ensure capacities are met and find solutions to outstanding issues Manage fabric and trim commitments and work with the product development team to ensure these are utilised in a timely manner Set targets with suppliers to achieve the delivery deadline and in the right quantities Proactively monitor the progress of all products from order placement to delivery, following the critical path Lead meetings with all suppliers to discuss production schedules, issues, risks and solutions to avoid delays Coordinate with suppliers for efficient transit and communicate arrival info to the leadership team for cross-function coordination Manage stock levels to ensure DTC and BTB demands are met Assist the Garment technologist / Quality team, Suppliers and Third parties to resolve any re-processing requirements and agree resolution Closely manage the relationship with the Distribution and the Garment Technologist / Quality team to ensure rejected products (from the AQL process) are resolved on time and is communicated to the leadership team Utilise and generate reports from programs on a regular basis (e.g., shipment, delivery, order lists, seasonal remaining volumes etc) Analyse and report on sales figures to the Leadership team to identify any risk or opportunities Proactively establish and maintain the KPIs for suppliers and delivery performance and discuss the analysis with superiors Develop and instil solid relationships with suppliers to achieve business targets Issue and ensure supplier contracts are kept up to date Presenting to stakeholders and taking meeting minutes Continually review and improve processes and operations Requirements; A minimum of 5 years’ experience as a Production Merchandiser within the clothing industry Effective at analysis and decision making Able to work under pressure and come up with solutions High attention to detail Excellent Excel, Word, PowerPoint skills Excellent communication skills, both written and oral Team working Leadership and accountability Effective planning and organising Have excellent time management skills and ability to manage multiple priorities Ability to manage change Project management Leadership and accountability Commercial and numerical with excellent analytical skills – capable of planning production and shipment stages by combining computing skills and experience Experience working with international suppliers Can diversify experience to benefit a small team, whilst being hands on and championing positive change A general working knowledge and appreciation of the product development cycle to manage critical path stages and set accurate critical deadlines for suppliers Excellent work ethic, flexible attitude and willing to learn Show passion for the product through a proactive and motivated approach to your work Desirable: BA or equivalent qualification in a related subject Interest in action sports The desire to take a brand to new heights with innovative ideas There may be a requirement for international travel to carry out business with existing and prospective suppliers

Designer Greater Manchester We are looking for an experienced Designer to join a fantastic and well established clothing supplier. This position reports into the Design Manager and works in partnership with the Design Director, Sales Director, Design teams, merchandising teams, sales teams and production teams across our offices. Core to the role is the ability to create innovative and aesthetically pleasing designs for clothing and accessories, impeccable attention to detail and to achieve and maintain the highest level of design, service and quality for our customers and suppliers ensuring the Group standards are always met. This role demands creativity, technical expertise, and a deep understanding of fashion trends and consumer preferences. You will contribute and support the business to achieve agreed objectives, commercial success, and organisational growth in line with the Group’s business strategy. Key Accountabilities/Primary Responsibilities: Design/Product: Develop creative and original designs working to a customer CP per phase, considering market trends, target audience, and brand identity. Develop fabrics and print techniques to produce innovative and unique designs. Generate and maintain a high standard of design within the customer brief and customer profile. Create concept boards and ranges for each phase Have a strong understanding of garment construction, fabric properties, and manufacturing processes. Work closely with the production team and factories to ensure the feasibility, quality of designs and cost effectiveness during the production process. Work closely with suppliers to understand and source appropriate material and trims, considering capabilities and limitations. Consider sustainability and ethical practices when selecting materials. Manage multiple design projects simultaneously, ensuring deadlines are met and designs are delivered on time. Collaborate with production team to refine designs and resolve technical issues. Regular store visits/shop reports Stay informed about industry regulations, safety standards, and compliance requirements. Assist the Designer Manager in providing guidance and mentorship to assistant designers and junior designers, assisting them in their professional development. Lead brainstorming sessions and design critiques to foster a collaborative and creative work environment. Regularly attend customer meetings to maintain strong relationships Develop a high standard of design to showcase newness for each season, fabric, shape, graphics and trend. Administration: Coordinate with the Design Manager and Account Manager to ensure price needs are met at the design stage. Liaise with Licensors on new films/anniversaries Support the design team to ensure all key dates are achieved. Communication: Collaborate and communicate effectively with cross-functional teams across the group Collaborate with marketing teams to create visually appealing product presentations and promotional materials. This is a hybrid role with a minimum of 3 days working in the office.