Buying Admin Assistant

Buyers Admin Assistant

Birmingham

We are seeking a detail-oriented and proactive Buyers Admin Assistant to join a dynamic team. You will be responsible for providing administration support to the Buying team and ensuring that all aspects of the buying process are running smoothly and efficiently. This role is ideal for individuals who possess strong organisational skills and have a keen eye for detail.

Duties

Order Management
• Use of internal software to Input and update weekly purchase orders.
• Action any order amendments under direction of the B&M team.

Critical Path Management
• Managing critical path information with the suppliers (sending template and chasing updated information).
• Using Critical path to ensure timely delivery of stock into the Warehouse, highlighting any possible risks and reasons for delays to the B&M team on outstanding samples/approvals.
• Managing approval process, chasing suppliers for Buying samples/Outstanding approvals/fit samples, filing accordingly.

Trading Information
• Preparing weekly and seasonal analysis (Traffic light documents).
• Ensuring preparation for Trade Meeting.
• Creating and updating ‘New in’ competitive analysis.
• Creating and updating Benchmarking information.
• Creating and updating departmental trend and product research.
• Monthly comp shop/store visits with report.

Sample Management
• Creating and chasing sample tracker from all suppliers.
• Processing samples received (fits, development, shoots/meetings).
• Labelling, logging organizing and filing samples including press and bought.
• Collating and preparing meeting samples.
• Preparing samples for fit meetings and recording fit notes.

Administrative Support
• Receiving, sending and logging in/out post accordingly.
• Dealing with telephone, email queries.
• Dealing with department queries, both internally and externally.
• Supplier/Meetings minute taking and distributions.

Key experience, skills and abilities;
• Strong understanding of fashion trends and knowledge of the high street.
• Excellent communication and team working skills with the ability to adapt.
• Able to work under pressure to meet strict deadlines.
• Good attention to detail and strong organizational skills.
• Excellent working knowledge of Excel, word and Outlook.